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20 Tips for Creating an Effective Email Signature

What is email signature :

Today everyone is bothering about email signature but interesting fact is very few have the exact knowledge of designing of email signature. There is also a trend of using quotes in email signature .  quote can be inspirational to inspire co-worker or business quotes .you can also use funny  quotes to enjoy some lite moment but use according to situations. Globalization demands various things to apply,   like professional email signature particularly for professional person. I have come across various format of email signatures, some impressed me a lot. Those can be considered as best email signature examples.

There is a hype going on in the market about professional email signature.

Except  them , there was nothing to impress, so in this short article I am going to explain email signature.

There are lot sources present to learn  proper email signature.

What types of format should be used for creating email signature format.

  • Keep simple
  • Short but sweet

Email signature tips :

  1. Short but sweet :  In this scenario no one is asking you to write an essay or publishing the annual report. Simple     way is, keep it as short as you can with meaningful and important points.
  1. Keep simple : Don’t make your email signature complicated by including useless points. Prepare it as per standard email signature format.

Email signature format :

The things which you should not forget to add

  • Your name
  • Company name with designation
  • communication media

3.Use special characters like  (),- to avoid complication  . It will reduce the time to get to know for new person.

4.Mention  your single contact preference

5.Mention links of your most social media profile only if it appropriate otherwise never use .

THINGS which should be avoid in email signature formatting :

  1. Lengthy description
  2. Should not be more than four lines
  3. Your personal social communication mode like Skype, twitter or Facebook
  4.  Your personal contact number , address , personal website url .
  5. Multiple phone numbers
  6. Various  mail address
  7. Everytime using quote would not be a good idea. We never know what kind of impression that quote will result. So be careful while using email signature quote.

Email signature examples  :

Here are some samples of email signature. Just go through them , those can be useful to solve your doubts .you can customize your email signature by using  Logo, IM & Social profiles.

Standard  professional email signature example :

Smith Grel
President | Z Media  USA
999-999-999 ||

It can be in other form also by using your social media url.

Email signature example 2 :

Smith Grel

President | Z Media  USA

999-999-999 ||

Twitter |

You can also use your company logo to make professional email signature.

About admin

Ajinkya Thete is passionate Blogger,a self-taught web developer and a person who is always looking for innovation.




  2. Great post! Very helpful – Thanks you :)

  3. For signature i use Brandmymail ( ), which has full control over email signature and overall template :)

  4. ALWAYS avoid disclaimers and copyright information! Those who include them with their emails do not understand existing copyright laws or existing privacy technologies. Plenty of lawyers have come out and shown how they likely won’t hold up in a court of law, and it’s the existing laws that will one will be held accountable for. If you include them in your signature, I hope you’re able to back it up, because I know many who will take you to task on it.

  5. Don’t discount disclaimers – they’re used by some of the biggest companies in the world.

    I agree they’re unsightly but you can get around that by designing your signature a little deviously.

    Anyway, found the article below in the same search – I wonder what everyone else thinks.

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